Privacy Statement

Version 2, August 2017


This Privacy Statement together with our Terms & Conditions of use set out how Science Gallery  (“we”, “us”) gathers and uses personal data.

This Privacy Statement will help you understand whether, and how, we collect information about you when you use services we provide including our website and other services, and how we use such information. Please read this Privacy Statement carefully and consult our Terms of Use for more information.

For the purpose of the Irish Data Protection Acts 1988 and 2003, the data controller is Science Gallery International.


1. Acceptance of this privacy statement

By using the services we provide, you confirm that you accept this Privacy Statement. If you do not agree with, or you are not comfortable with, any aspect of the Privacy Statement, you should not use the services we provide. We reserve the right to change this Privacy Statement at any time. We will make sure any changes are made visible. If you continue to use the Website, you are indicating that you accept all changes.

Our goal is to be clear about the information that we have access to while also reassuring our users that maintaining the integrity of their personal and organisation data is of critical importance to us. As such, in the event of any ambiguity, any questions you may have about this privacy statement, or our role as service provider and administrator can be directed to


2. Using our website(s)


2.1 Information we collect

When you visit and browse our website or websites we administer on behalf the Global Science Gallery Network (‘our websites’), a member of the Network, we may collect two different types of information about you:

  • Information You Provide to Us — To access certain services provided through our websites, and to request certain information about Science Gallery directly from us through our websites, you may be required to provide personal data such as your name, postal address, e-mail address, telephone number. You can choose not to provide this information. However, if you do not provide this information you might not be able to gain access to our information and services.

  • Information We Collect Through Technology — In operating our websites, we may collect and process data about you. This includes details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs, and other communication data. If you contact us for any reason, we may keep a record of that correspondence. We may automatically collect information about you when you visit the website. For example, we may collect information about your computer for system administration, including (where available) your operating system, browser type, and your IP address. At times, we may also use IP addresses to collect information regarding the frequency with which visitors browse various parts of our websites. IP addresses are defined as Personal Data and may be combined with other Personal Data we hold about you. As with all Personal Data this information is subject to the safeguards outlined in section 4 below.


2.2 Third party websites

We may, from time-to-time, provide links to third party websites. In addition, third party websites may also provide links our Websites. If you visit these third party websites, you should review their privacy and cookies policies to ensure you understand, and are comfortable with, their practices concerning your personal data. We are not responsible for the privacy policies and information protection practices of any third party website (whether or not such site is linked on or to the Website). Links to third party websites are provided only for your convenience, and you access them at your own risk. Please review the third party policies before you browse their websites or submit any personal data to these websites.


2.3 Sharing your information within the Science Gallery Network

Information we collect about you through your use of Science Gallery websites and other digital platforms may be shared within the Science Gallery Network for the specific purposes outlined in section 2.4 below.

The Global Science Gallery Network

“The Global Science Gallery Network”

means the collective term for the Network linking the Nodes and the Members (‘the Network’).

“Network Member Universities”

means the leading universities who have formally agreed to establish a Science Gallery including Trinity College Dublin (‘TCD’), King's College London (‘KCL’), University of Melbourne (‘UOM’), Indian Institute of Science (‘IIS’) / Srishti School of Art Design and Technology (‘Srishti’), Ca’ Foscari University of Venice (‘Ca’ Foscari’), and Michigan State University (‘MSU’).


Please note this list may be updated or amended from time to time as new Members join the Network.

“Network Nodes”

The organisations established as part of the Global Science Gallery Network in partnership with the Network Members listed above, including Science Gallery International (‘SGI’), Science Gallery Dublin (‘SGD’), Science Gallery London (‘SGL’), Science Gallery Melbourne (‘SGM’), Science Gallery Bengaluru (‘SGB’), Science Gallery Venice (‘SGV’) and Science Gallery Lab Detroit (‘SG Lab Detroit’).


Please note this list may be updated or amended from time to time as new Nodes join the Network.



2.4 How we use your information

We use information about you only in accordance with the purpose for which you provided the information, and any reasonably incidental purpose.

in the following ways:

  • To allow you to directly engage with programmes and activities within the Network (such as open calls, live research experiments and participative experiences)

  • To allow the Network to collaborate with you on current and future programmes and activities

  • To track and reward your engagement with Science Gallery

  • To help us optimise future activities and to develop new programmes through insights from this data

  • To ensure that content from our Website is presented in the most effective manner for you and for the device you are using to access it

  • To provide you with information and services that you request from us and further information which we feel may interest you, if you have agreed to be contacted for such purposes

  • To allow you to participate in interactive features of our service, when you choose to do so

  • To notify you about changes to our service

  • To conduct audience or marketing analysis

  • For administration purposes, and with your permission for marketing purposes

2.5 Transactional communications

From time to time you may receive communications from within the Network that are transactional in nature. These communications complete a transaction or process that has been initiated by your activity.

This may include communications related to;

  • Your purchases online and in the gallery shop and café

  • Your participation in Science Gallery programmes

  • Your submission of ideas for inclusion in Science Gallery programmes.

    • From time to time this may also include requests to include your ideas and projects in new Science Gallery programmes within the Network


2.6 Marketing communications

Marketing Communications will only be sent where consent has been gathered and recorded.

It is the responsibility of individual Network Nodes to ensure appropriate consent for Marketing Communications has been gathered and recorded.

You may opt-out of marketing communications at any time. This can be done by clicking the unsubscribe link that accompanies every electronic marketing communication sent by Science Gallery, or by emailing and requesting we remove you from our marketing lists.


3. Using other systems

We may also collect data about you now and in the future through other systems which may be linked for one singular view of your engagement, such as:

  • Apps

  • Retail and ticketing platforms

  • Loyalty platforms

  • Social media platforms


4. Safeguarding your information

The security and confidentiality of your information is extremely important to us. Data transmission over the Internet cannot be guaranteed as 100% secure. We cannot ensure or guarantee the security of any information that you transmit to us, and you transfer the data at your own risk.

We will ensure that data is kept securely by using the appropriate technical and organisational measures to secure the confidentiality of your personal data, to prevent unauthorised or unlawful processing of such personal data, and to protect against accidental or unlawful destruction, accidental loss, alteration, or unauthorised disclosure or access, and to otherwise protect the security of such personal data.

We work hard to protect you from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:

  • Many of our services are encrypted using SSL.

  • We review our information collection, storage and processing best practices, including physical security measures, to guard against unauthorized access to systems.

5. Disclosure of your information

We may disclose your personal data to third parties if we are under a duty to disclose or share your personal data to comply with any legal obligation; it is consistent with the purposes for which you supplied the personal data to us or to enforce or apply our Terms of Use and other agreements; or to protect the rights, property, or safety of Science Gallery International, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We will also disclose your personal data if we believe, in good faith, that we are required to do so to comply with any applicable law, summons, search warrant, a court or regulatory order, or other valid legal process.

We may provide information which does not contain personal data to third parties, and combine the information with similar information of other users of our website. For example, we might inform third parties about the number of unique users who visit our website, the demographic breakdown of users of our website, or the activities that visitors engage in while on our website. We may provide this information to our website design, development, and hosting contractors.


6. Your rights

Your personal data will not be processed, except with your permission, or publicised on our Website, or for marketing any third parties, goods or services. We may review or ask third parties to confidentially review aggregate statistical information about our website visitors to enable us to tailor our Website content to visitor interest. However, we do not sell or exchange or provide such data to third parties for their own use. We will inform you if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by contacting us at


7. Access to information

You have the right to request a copy of the personal data held by us about you You have the right to access your personal data and have changed any inaccuracies in the details we hold about you. You have the right to object to the use of your personal data, and the right to block any specific uses of your personal data, by contacting us using the contact details below. It is your responsibility to confirm that any information you have provided to us is accurate and up to date.


8. Changes to our privacy statement

If we make changes to this Privacy Statement, we will post them on the Website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use personal data in a manner significantly different from that stated in this Privacy Statement, or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether we use your information in the new manner.


9. Compliance and cooperation with regulatory authorities

We regularly review our compliance with our Privacy Statement. We also adhere to several self regulatory frameworks. When we receive formal written complaints, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.


10. Changes to our privacy statement

Our Privacy Statement may change from time to time. We will not reduce your rights under this Privacy Statement without your explicit consent. We will post any Privacy Statement changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Statement changes). We will also keep prior versions of this Privacy Statement in an archive for your review.